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TB Race #3 Official Rules

PAGA's 2010 Oregon Trail TB Race & Adventure

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TB Race #3 Official Rules

PostAuthor: scporich » Tue Jun 01, 2010 10:57 am

PAGA Travel Bug Race 3: Oregon Trail in Reverse

Official Rules for the Race

Introduction

This is a Travel Bug race that is being held by the Pittsburgh Area Geocacher's Association (PAGA).
It is open to all members of PAGA. Becoming a member is as easy as registering on the PAGA web site, and is completely free.

The race will (approximately) follow the route of the Oregon Trail, which ran from Independence, MO to Oregon City, OR. The twist to this race is that the race route is from west to east...

The goal of the race is to have trackable items (Travel Bugs or Geocoins) start from a common cache in Carnation, WA, check in (be dropped) into any cache within the boundaries of two specified checkpoints, then return to a cache within Allegheny County, PA.

The following rules are pretty detailed. If you want the short, fast version, go all the way to the bottom. Just don't complain if you miss something...

Race Locations and Checkpoints:

Starting Line
GKC1QM7(GeoWoodstock VIII)
Carnation, Washington

Checkpoint 1
Any Physical or Event Cache
Oregon City, OR (Anywhere within Clackamas or Multnohmah Counties, OR)

Checkpoint 2
Any Physical or Event Cache
Independence, MO (Anywhere within Jackson or Clay Counties, Missouri)

Finish Line
Any Physical Cache
Pittsburgh, PA (Anywhere within Allegheny County, Pennsylvania)

Starting Details
All racers will be dropped at GeoWoodstock VIII GC1QM7K on or about July 3, 2010 by the Race Committee.

All racers must be physically in possession of the Race Committee by June 26, 2010, 4:00 PM EDT. No exceptions.

Submitting Your Physical Racer
Racers must accompanied by an Entry Form.
Racers may be dropped off to the Race Committee starting at PAGA Social #26: Ready, Set, GO!
Racers may be dropped off at any PAGA event between May 31, 2010 and June 26, 2010.
Racers may be dropped off with any Race Committee member. See section on Race Committee for membership in the committee.

Deadline for submitting Racers is June 26, 4:00 PM EDT.

Racer Details
Entry Forms
Entry forms will available from the Race Committee during the registration period, May 31, 2010 through June 26, 2010. The form will be available as a PDF in the PAGA website Downloads section. Pre-filled forms are ALWAYS appreciated by the registration team!
An Online Entry Form *may* also be available. Details will be posted on the PAGA site if and when this happens.
Each PAGA member may enter one racer per Geocaching.com login name.
Trackable Elements
Racer must be a NEW trackable Travel Bug or Geocoin. There must be no record of mileage on the trackable. The first log must be from the Race Committee.
Indicate that the trackable element started in Washington, USA when you activate it.
Racer name can be anything you want, but it would help to refer to the race in the name.
The trackable element must be able to be tracked on geocaching.com.
The trackable element may be attached to a hitchhiker of your choice, but it is not required.
The hitchhiker, if used, must conform to the following guidelines, since they will have to be transported in checked baggage by air:
Nothing that is contraband for air travel. The list is pretty long, but basically, it is the same sort of guidelines that you would use for putting something into a cache. Check out the TSA rules here: TSA Rules
Nothing over 8 ounces.
Nothing larger than 27 square inches (IE 3x3x3)
A larger hitchhiker, or a hitchhiker that could (in the opinion of the Race committee) raise questions at the airport MAY be transported via car by the Renruts IF prior arrangements are made with the Race Committee, and ONLY on approval by the Race Committee and the Renruts.
Trackable geocoins may be entered, but if the coin does not have a hole, it should be in a baggie with instructions at the start of the race.
Geocoin or Travel Bug “Proxy” items, or the COPY tag of a Travel Bug is not permitted to be in the race.
Only the original trackable item may be used as part of the Racer.
Packaging and Additional Identification
All racers that can physically have something attached to them must carry a standardized laminated tag explaining the race. This will be attached by the Race Committee at racer turn-in. If a racer cannot physically have something attached to it, it will be placed in a plastic resealable pouch with the standardized laminated tag explaining the race prior to the start of the race.
The tag will be available as a PDF in the PAGA website Downloads section prior to the kick-off event.
All racers must be placed in a clear, resealable plastic bag of appropriate size with a slip of paper marked “NORTHWEST”. This is a rule of GeoWoodstock, and is for sorting out requested destinations when your racer gets to the starting line event. Please supply this when you turn in your Racer.
This is in addition to any baggie required by the race rules for geocoins with no attachment points.
Racer Pages on Geocaching.com
It is the racer owner's responsibility to make sure that the trackable item's name on it's page on geocaching.com matches the name of the racer that was entered on the entry form at the time of registration.
This is so we can properly track the progress of the racer. We will be getting a lot of emails about a lot of racers; please help us out by making them easy to decode.

Each racer's trackable item page must contain, at a minimum, verbiage that identifies it as being part of this race and where to find details about the race on PAGA's web site. It should also contain requests not to mail, ship or Stargate the racer, since this would result in disqualification.
Any other information about the race is optional.
We suggest that you use the verbiage that is contained on the required standardized laminated tag that each racer must have attached at the start of the race (see above).

Failure to comply with these requirements by August 15, 2010 will result in awarding a disqualification to the racer.

Finishing the Race:
Successful Completion of the Race
To successfully complete the race, a racer must be dropped into an event cache or physical cache within the boundaries of both checkpoints (in no specific order), and then dropped into a physical cache within the boundaries of the Finish Line without being awarded a disqualification by the Race Committee.

Winning The Race
The first racer to successfully complete the race will be declared the winner of the race, regardless of mileage accumulated.

Winning a Prize
Prizes have yet to be determined. Prizes will be posted as soon as they are acquired and reserved for race use. Any donations of prizes are gratefully accepted by the Race Committee!
There may be prizes awarded to racers who have not completed the race, as detailed below.

Checkered Flag
First Racer to complete the race without disqualification, regardless of mileage.
DQ: Lost Racer, Failure to fully complete race

Pit Stop
First Racer to reach a qualifying cache in ONE of the two Checkpoints.

White Flag
First Racer to reach a qualifying cache in BOTH of the two Checkpoints.

Le Mans
Racer with the most verified miles after any bonus or penalty miles have been awarded.

Cannonball Run
Racer who has visited the most second-tier governmental units. (IE states, provinces, etc.)

Gearhead
Racer who has been logged by the most geocachers (IE discovered, picked up, dropped)

Chase for the Cup
Racer who has been logged as dropped in to the most event-type caches during the duration of the race. DQ: Dipping in to an event cache will disqualify that specific event from being counted.

Grand Prix
Racer who has visited the most Physical Caches, not including event-type caches.

Blue Flag
Racer who has the least amount of accumulated mileage AFTER having been logged in to at least one qualifying cache following the starting cache. The Racer must be active at the at the end of the race.
DQ: Failure to be logged out of the starting cache, Lost Racer.

Paparazzi
Best picture of the Racer out on the course. This will be voted on by PAGA after the end of the race.
DQ: Failure to be logged out of the starting cache.

Original Can of Beans (OCB)
First Bug to be dropped into GCGV0P, ORIGINAL STASH TRIBUTE PLAQUE ©. Racer MUST be DROPPED into the cache, not just dipped.
DQ: Dipping in to cache GCGV0P will disqualify that specific log from being counted.

Black Flag
First bug to be declared in “Lost” status by the Race Committee.
DQ: Restoration to full “Active” status after having been in “Lost” status.

Meatball
First hitchhiker to be declared in “Damaged” status by the Race Committee. The Racer must be in play at the end of the race.
DQ: Racer started race without a hitchhiker (IE a Geocoin without anything attached), Lost Racer.

Home Track Reunion
Any Racer that is physically produced at the awards event regardless of completion status. Date is TBD.
DQ: Lost Racer

Racer Rules After Race Start
Checkpoint Completion
To count as having completed a checkpoint, a racer must be placed (not dipped) in an event cache or physical cache within the boundaries of the checkpoint.
A dipped racer (IE dropped and recovered by the same cacher) will result in the checkpoint cache being counted as not hit.

Finish Line Completion
To count as having crossed the Finish Line, a racer must be placed (not dipped) in a physical cache within the boundaries of the Finish Line.
A dipped racer (IE dropped and recovered by the same cacher) will result in the Finish Line cache being counted as not hit.

Racer Movement
Racer must be carried from cache to cache by a geocacher.
Air travel is OK, as long is it carried by a geocacher.
Racer must not be mailed, shipped or Stargated (IE, placed in a “Stargate” cache with instructions to be sent via the Stargate mechanism).
Racers found to have violated this rule by the Race Committee will be awarded disqualification from the race.
A Racer may be dipped into caches that are not checkpoints without penalty.
A Racer may be dropped into an event, but if it is carried out by the same geocacher who dropped it in, it will not count towards the The Chase for the Cup prize.

Racer Handling After Race Start
Racer must not be carried by its owner at any time after the race begins.
Racers found to have violated this rule by the Race Committee will be awarded disqualification from the race.
Competitor's Racers must not be intentionally carried or taken from a cache by a competitive participant in the race after the race has officially started.
If an accidental pick-up occurs, the competitor must:
Drop the Racer in the next possible physical cache logged by the competitor that is of size Small or larger within 24 hours.
Inform the Race Committee of the accidental pick-up and resolution drop within 24 hours.
Delete any logs made on the racer's tracking page.
As long as the above rules have been observed, no penalty will be awarded to the competitor for an accidental pick-up.
Failure to observe the rules for an accidental pick-up will result in awarding of a disqualification penalty to the competitor's Racer.
Discoveries of a racer by a racer owner or competitor are not permitted prior to the start of or during the race, since there is a prize awarded that includes, among other things, the number of discoveries made.

When a Racer has officially completed the race, or after the race is declared as ended, the owner may retrieve the Racer from the cache that it is in. The owner must inform the Race Committee that the Racer is being retrieved if the race is still in progress.
A prize will be awarded to an owner who brings their Racer to the awards event, but it is not required to bring the Racer in order to win other prizes.
The declared winner of the race (Checkered Flag prize) does not have to produce the Racer in order to win the prize.

The Race Committee may handle and log the racers, including their own racers, prior to official release or the racers, for purposes of administering the race.

Lost, Damaged or Missing Racers
A Racer must be declared lost by the Race Committee. The Race committee will declare a Racer lost if:
  • A cache owner marks the trackable item as lost.
  • Groundspeak marks the trackable item as lost.
  • The Race Committee discovers reliable evidence that the trackable item is lost.

Either of these will result in a declaration that a Racer is lost:
  • A visitor to the last known cache of the Racer mentions that the Racer is not in the cache AND a query from the Race Committee to the cache owner confirms the missing Racer or is unanswered for 30 days.
  • At least three visitors to the last known cache of the Racer mention that the Racer is not in the cache.
When a Racer is declared to be lost, it is not disqualified, but is ineligible for the following prizes:

If a Racer reappears in a cache following a declaration of “Lost” status, the Race Committee will declare it as fully restored to the race. Any such Racer is ineligible for the “Black Flag” prize.

A Racer must not ever be "Proxied" or replaced with a copy TB. If it is lost, it is lost.
Any Racer found to have been “Proxied” or replaced with a copy of the trackable element will be awarded a disqualification.

A Racer will be declared as “Damaged” by the Race Committee if all of the following are satisfied:
  • The Racer began the race with a hitchhiker (IE an attachment other than the trackable element)
  • The Racer's hitchhiker is missing more than than 25% of its original volume OR has surface paint/finish gone over more than 25% of surface area.
  • Original volume and surface area is defined by the official starting picture of the Racer as it was prior to the start of the race.
  • Damage is verified by a picture of the Racer that has been posted by a geocacher who moved or discovered the Racer, and added the picture to the log.

Any damage to a hitchhiker does not affect the Racer's ability to complete the race.

Damage to the trackable element of a Racer such that the tracking code cannot be read by the human eye will result in the the Racer being declared as “Lost”.

There is no requirement that the laminated instruction tag attached at the start of the race remain with the Racer after the start of the race.

Ending Details
The Race officially ends on June 30, 2011, at 11:59:59 EDT unless no racer has completed the race.
In the event that no Racers cross the finish line by June 30, 2011, 11:59:59, the race will be extended until either:
  • A Racer completes the race
  • December 31, 2011, 23:59:59 EDT

The Racers' location and achievements will be evaluated after the race is declared ended by the Race Committee.

Any questions relating to time will be resolved by inspecting the GPX code of the logged note of the drop into the cache.

Progress Tracking

Progress of registered racers will be tracked by the Race Committee.

A tabulation of progress will be completed at least once a week starting the week after the Racers are released. The results will be posted on a member accessible web site. URL is TBD.
Please don't ask the Race Committee about when the progress will be updated. It will get done at least once a week.

The Race Committee
The race committee consists of the following members of PAGA:

SCPORich
Yavanna21
Mommy Renruts (Racer Pickup & Transportation)

Please send all race related correspondence through PAGA, not any indvidual committee member's personal email, text messaage or IM / FB account.

The Fast, Easy Rules:
Racer has to be a NEW unlogged Travel Bug or Geocoin with zero mileage, and has to be registered with the Race Committee.
Drop off your Racer before June 26, 2010. Bring a resealable plastic bag with a piece of paper marked “NORTHWEST”
Race starts in Seattle, Washington at GW8. We will get the racer there. Racers have to hit a cache in Portland, OR and Kansas City, MO, then get back to Pittsburgh. Dipping doesn't count for a checkpoint. Events are OK.
Race ends on June 30, 2011. First one back to Pittsburgh wins and gets a cool prize. There are lots of other prizes as well. Check the Official Rules for details.
Don't touch your racer or another racer after the race starts. Don't discover other racers.
If your racer is lost, don't replace it. It is done. There are lots of prizes that lost racers may win. Get over it.
Your racer can't be mailed or shipped. This includes “Stargate” caches
The Race Committee's decisions are final. You should really read all of that stuff up there in the Offficial Rules sometime soon.
See ya at the finish line!

scporich
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Re: TB Race #3 Official Rules

PostAuthor: renruts » Sat Jan 22, 2011 10:28 pm

Any official race updates available??
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Re: TB Race #3 Official Rules

PostAuthor: stonedevil » Sun Jan 23, 2011 1:50 am

Wait , what Theres a Race ?????
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Re: TB Race #3 Official Rules

PostAuthor: Penny's Pack » Tue Jan 25, 2011 10:31 pm

Ugh! Our's has been stuck in Western Canada! :angryfire:

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Re: TB Race #3 Official Rules

PostAuthor: Cato0514 » Sat Jan 29, 2011 11:49 pm

let me know if there is a new race....
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Re: TB Race #3 Official Rules

PostAuthor: froggie85 » Fri Mar 18, 2011 1:41 pm

I would also be interested in a TB race. If I can't make it to the event to launch, maybe I can get it to someone to launch it for me. Let me know if there is going to be another one. See you all in April.

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Re: TB Race #3 Official Rules

PostAuthor: renruts » Fri Mar 18, 2011 5:05 pm

If someone is interested in hosting the race, go ahead and start another one. Running a race takes a lot of planning time though. You need to figure out the rules, the route, the sign up process, the prizes, the start and end dates and then during the race you need to keep track of all of the racers, give updates and then, at the end, hand out prizes. Usually we use an event as an informative session on the race as well as to collect the racers. It is a good idea to have the race coordinator(s) have all of the TBs in hand before the race so that all racers can be placed in the starting cache together and possibly all have a matching race tag. Look back at the threads for the other races we have hosted to get some ideas. I think this race ends in July...so you have plenty of time to start one and get an event posted and what not. Sometimes better to work as a team...so talk to eachother and get some ideas. We have never charged for the race, but there are races that charge a few bucks (which goes towards the prizes). If you need any help setting up a sign up list or posting an event, let me know and I will look into seeing what can be done. Once you are ready, we can start a new section here on paga for you to post updates on a public section of the site so that people helping to move the TBs can keep up with the race if they so choose. Please don't sign up to do this under PAGA unless you ready to commit to it!! Throughout the year, it takes a lot to keep up with the stats...communication is the key to a successful race!
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